NOTICE is hereby given that it is proposed to move, and if
thought fit, to pass, with or without amendment, the following
resolutions as extraordinary resolutions at the Annual Meeting at
the Saskatchewan Soil Conservation Association Inc. on Wednesday,
12 February 1997.
The "Comment" in italics following each resolution is
intended to briefly describe the subject, nature and effect of
the proposed resolution. It is NOT part of the
resolution.
PROPOSED EXTRAORDINARY RESOLUTION #1
Proposed by Lorne Crosson
Whereas Section 16 of the Bylaws of the Saskatchewan Soil
Conservation Association Inc. currently defines the number of
directors of the Association
Resolved as an extraordinary resolution that Section 16 of the Bylaws be amended to read:
"Number of Directors
16. (1) The board of the Association shall consist
of:
a) six regional directors ( full members);
b) three directors-at-large (full, associate or supporting members);
c) two directors-at-large (associate or supporting members); and
c) the executive manager (ex-officio).
(2) The executive of the board of directors shall consist of
:
a) a president (full member);
b) a first vice president (full member);
c) a second vice president (full member); and
d) the executive manager (ex-officio).
Comment: This resolution is designed to allow a potential
presidential candidate to gain more than one year of experience
on the executive before seeking office as President if desired.
The President, the First Vice President and the Second Vice
President would be elected by the board rather than by the
general membership. The proposed change comes as a result of
suggestions from previous presidents of the Association. The
Association has become much more complex than when it was first
incorporated and as a result the duties of the president have
become more complicated. The resolution also reserves two board
positions for associated or supporting members. The existing
board felt that the contribution of past associated or supporting
members to the board was such that their positions should be
ensured.
PROPOSED EXTRAORDINARY RESOLUTION #2
Proposed by Lorne Crosson
Whereas Section 17 of the Bylaws of the Saskatchewan Soil
Conservation Association Inc. defines a directors term of
office
Resolved as an extraordinary resolution that Section 17 of the Bylaws be amended to read:
"Term of Office
17. (1) Each regional director shall be elected for a
three-year term by the membership located within his/her region.
He/she shall be eligible for a second three-year term only, but
must be re-elected.
(2) Each director-at-large shall be elected for a three-year
term by the total membership. He/she shall be eligible for a
second consecutive three-year term only, but must be
re-elected.
(3) The president shall be elected annually by the board of
directors. The president shall not be eligible to hold office for
more than two consecutive terms.
(4) A first vice-president and a second vice-president shall
be elected annually by the board of directors.
Comment: This resolution is designed to complement
resolution #1. The resolution also allows the president to seek
an additional term in office to complete programs if
desired. Previous presidents of the Association have indicated
that by the time they were comfortable with the presidential
position and could contribute more to the organization their term
was up. Annual election of each of the executive positions
provides for more flexibility than under the present Bylaws. This
resolution defines the terms of office for the board of directors
and its executive.
PROPOSED EXTRAORDINARY RESOLUTION #3
Proposed by Lorne Crosson
Whereas Section 18 of the Bylaws of the Saskatchewan Soil
Conservation Association Inc. defines election
procedures
Resolved as an extraordinary resolution that Section 18 of the
Bylaws be amended to read:
"Election Procedures
18. (1) Nomination papers for a regional director shall be
shall be signed by three members resident in the region and
forwarded to the SSCA head office by September 30.
(2) Nomination papers for a director-at-large shall be signed
by three members and forwarded to the SSCA head office by
September 30.
(3) Appropriate ballots will be forwarded to the membership by
October 31.
(4) The president, the first vice president and the second
vice president shall be elected by the board of directors from
among the full members on the board immediately following the
annual meeting.
Comment: This resolution is intended to complement
resolution #1 and #2, and defines the process whereby the board
and its executive members would be elected.
PROPOSED EXTRAORDINARY RESOLUTION #4
Proposed by Lorne Crosson
Whereas Section 20 of the Bylaws of the Saskatchewan Soil
Conservation Association Inc. defines the qualifications for
directors
Resolved as an extraordinary resolution that Section 20 of the
Bylaws be amended to read:
"Qualification for Director
20. The six regional directors must be full members in the
Association to qualify or hold office, two directors-at-large
must be associate and/or supporting members in the Association to
qualify or hold office and three directors-at-large may be full,
associate or supporting members in the Association to qualify or
hold office.
Comment: This resolution complements resolution #1 , #2 and
#3 and serves to maintain the board of directors number at
eleven. This resolution defines the qualifications for
directors.
PROPOSED EXTRAORDINARY RESOLUTION #5
Proposed by Lorne Crosson
Whereas Section 28 of the Bylaws of the Saskatchewan Soil
Conservation Association Inc. defines the duties of the President
Elect and whereas extraordinary resolution #1 eliminates the
position of President Elect and adds the positions of First Vice
President and Second Vice President
Resolved as an extraordinary resolution that Section 28 of the
Bylaws be amended to read:
"Duties of the First Vice President and the Second Vice President
28. (1) The First Vice President and the Second Vice President
shall assist the president in the performance of his duties. The
First Vice president shall act in the absence or inability of the
president. The Second Vice President shall act in the absence or
inability of both the president and the First Vice
President.
Comment: This resolution is designed to complement
resolution #1, #2 and #3 and defines the duties of the First and
Second Vice Presidents.
PROPOSED EXTRAORDINARY RESOLUTION #6
Proposed by Lorne Crosson
Whereas Section 5. (1) of the Bylaws of the Saskatchewan Soil
Conservation Association Inc. defines the entitlements of the
full membership category of the Association
Resolved as an extraordinary resolution that Section 5. (1) of
the Bylaws be amended to read:
5. (1) A full member is entitled to all privileges of
membership including the right to vote at the meetings of
members, to hold office as a regional director or
director-at-large and as President or First Vice-President or
Second Vice President.
Comment: This resolution is designed to complement
resolution #1 and #4.
PROPOSED EXTRAORDINARY RESOLUTION #7
Proposed by Lorne Crosson
Whereas Section 6 of the Bylaws of the Saskatchewan Soil
Conservation Association Inc. defines the membership categories
of the Association
Resolved as an extraordinary resolution that Section 6 of the
Bylaws be amended to read:
6. (1) Any person who is a bona-fide farmer and who is
interested in soil conservation may become a full
member.
(2) Any individual who is interested in soil conservation may
become an associate member.
(3) Any corporation, organization, institution or agency that
is interested in soil conservation may become a supporting
member.
(4) The Board of Directors may at any time or from time to
time re-designate any member to a different category.
Comment: This resolution is designed to refine the
definition of an associate member and to allow the board to
re-designate members to a different category if their membership
status changes.
PROPOSED EXTRAORDINARY RESOLUTION #8
Proposed by Lorne Crosson
Whereas Section 34 of the Bylaws of the Saskatchewan Soil
Conservation Association Inc. defines the remuneration paid to
directors and members while on Association business
Resolved as an extraordinary resolution that Section 34 of the
Bylaws be amended to read:
"Remuneration of
34. (1) Remuneration shall be paid to the directors and
members of the Association in compensation for travel and
sustenance while on Association business at rates approved by the
directors.
(2) An honorarium shall be paid to the directors for each day
of attendance at a board meeting at a rate approved by the
directors.