NOTICE is hereby given that it is proposed to move, and
if thought fit, to pass, with or without amendment, the following
resolutions as extraordinary resolutions at the Annual Meeting of
the Saskatchewan Soil Conservation Association Inc. on Wednesday,
February 14, 1996. Although these resolutions have been passed by
the Board at previous Board meetings, they must still be moved
and seconded at the upcoming annual meeting in
February.
The "Comment" in italics following each resolution is intended to briefly describe the subject, nature and effect of the proposed resolution. It is NOT part of the resolution.
WHEREAS Section 29 of the Bylaws of the Saskatchewan Soil
Conservation Association Inc. currently states the fiscal year
end of the Association shall end on the 31st day of December of
each year.
Resolved as an extraordinary resolution that Section 29 of the
Bylaws be amended to read:
"29. The fiscal year of the Association shall end on the 31st
day of October of each year."
Comment: Currently the SSCA has a December 31st fiscal year
end. The feeling of the board and staff at previous board/staff
meetings was to move our year end to October 31st. In moving our
year end to October 31st we allow for timely reporting to our
project partners. SSCA management by contract must provide a
report to our project partners consisting of program plans and
budgets. By having an audited financial statement prepared at
this time it will cut down on time and money creating an interim
statement.
WHEREAS Section 32 (1) (a) of the Bylaws of Saskatchewan Soil
Conservation Association Inc. currently states that "financial
statements for the year ended not more than 4 months before the
annual meeting;"
Resolved as an extraordinary resolution that Section 32 (1)
(a) of the Bylaws be amended to read:
"32 (1) (a). financial statements for the year ended not more
than 6 months before the annual meeting;"
Comment: This resolution will simply give us more time to present our financial statements to our membership. It is more common for organizations and businesses to have a 6 month period before this report is given to the members. It was felt by the Board we should give ourselves more time to cover any changes in annual meeting dates that may occur in the future.
WHEREAS Section 3 (a) of the Bylaws of Saskatchewan Soil
Conservation Association Inc. currently states "to encourage soil
conservation by promoting agriculture production systems which
reduce soil degradation and maintain economic
viability."
Resolved as an extraordinary resolution that Section 3 (a) of
the Bylaws be amended to read:
"3 (a). Producers promoting conservation production systems
that improve the land for future generations."
Comment: The change in the mission statement resulted from
a strategic thinking session for Board members last winter. The
proposed mission statement is more concise and gives emphasis to
our vision of improving the land for future generations. The new
statement says as much as the old one while implying a lot
more.
Note: Marv Fenrich is the president of the SSCA and currently
farms near Wilkie, Saskatchewan. He is proposing these
resolutions to the membership on behalf of the SSCA Board of
Directors.